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Schedule team activities

Add one-off or repeating activities to the team calendar, edit an activity, share its RSVP page on WhatsApp, and attach materials.

2 min read · Updated 2026-09-16

Activities are the individual sessions of a team – Tuesday training, Saturday match, a one-off workshop. Members are asked whether they are coming, and you take attendance afterwards.

Activites tab – monthly calendar with activities listed on the right

Add an activity#

  1. Open the team → Activites tab → Add Activities.
  2. Name (required) and an optional Description (up to 1000 words).
  3. Location – Edit location for the map picker, or leave blank to use the team's location.
  4. Date – start date/time and end date/time.
  5. Repeat – None, Daily, weekly, Biweekly, Monthly, Yearly or Custom. For anything other than None an Until date appears – the last day the series runs ("Please enter an 'until' date", and it must be after the start).
  6. Click Save. One activity is created per occurrence.
Team Activity form – name, description, location, date
Repeat options and the Until date

Members are added to the new activities automatically if the team setting "When creating new activities, auto-add all existing members" is Yes; otherwise add them per activity (Add/Remove Member).

Custom repeats#

Custom lets you choose Daily or Weekly with an interval ("every 2 weeks") and, for weekly, the weekdays (e.g. Tuesday and Thursday). Combine with Until to generate a whole term in one go.

The calendar#

Days with activities are highlighted; click a day to see its activities on the right. Previous Month / Today / Next Month move around. Select Activites lets you pick several activities at once (for example to review a whole week).

Activity details#

Click an activity to open Activity Details.

Activity Details page
  • Activity Name, Location, Add admin (which admins run this session), Date and times, Description – edit and click Update this activity.
  • Attendance – opens the attendance sheet. Take attendance →
  • WhatsApp share RSVP page – opens WhatsApp with "Sign up for the activity at ‹link›" so members can confirm from their phones.
  • Add to google calendar – creates a calendar entry.
  • Invitation Link – copy the activity's own page link.
  • Materials – Add Materials to attach a PDF, image, MP4 or a YouTube link for this session (drills, playlists, homework). Materials →
  • Members – Manage to add or remove members for this activity only, invite via WhatsApp, or Export to CSV.

Editing a series#

Repeating activities are created as individual activities. Editing one changes only that occurrence – to change a whole series, delete the remaining activities and create the series again with the new details.

Team notices for activities#

To tell everyone about a change ("training moved to Court 3"), post a team notice – it goes out by e-mail, WhatsApp and app notification.